Last updated: 23 May 2026 

1. About UpCover 

UpCover is a UK-based organisation working to improve the quality and impact of cover lessons and enrichment opportunities in secondary education. 

Our website may include: 

• research questionnaires, 

• petitions and campaigns, 

• mailing list sign-ups, 

• training expressions of interest, 

• articles and educational resources. 

By using this website or submitting information through our forms, you agree to these terms. 

2. Use of This Website 

You agree to use this website lawfully and respectfully. 

You must not: 

• submit false or misleading information, 

• misuse forms or contact systems, 

• attempt to interfere with the website or its security, 

• upload malicious or harmful material. 

We reserve the right to restrict access or remove submissions where misuse occurs. 

3. Information We Collect 

Depending on how you interact with the website, we may collect: 

• your name, 

• email address, 

• organisation or job role, 

• questionnaire or survey responses, 

• petition signatures, 

• training interests, 

• messages you send us, 

• limited technical website usage information. 

Participation in questionnaires and surveys is voluntary. We ask users not to submit confidential or highly sensitive information. 

4. How We Use Information 

Information submitted through the website may be used to: 

• conduct and analyse research, 

• support campaigns and petitions, 

• develop educational resources and training, 

• respond to enquiries, 

• improve our website and activities, 

• understand engagement with our work. 

Research findings may be summarised, analysed, or published in anonymised form. Personally identifiable information will not be published without explicit permission. 

We do not sell personal information to third parties, nor share personal information outside of the organisation.  

5. Mailing Lists and Communications 

If you choose to join our mailing list, we may contact you with: 

• research findings, 

• campaigns and updates,

• educational resources, 

• training opportunities, 

• organisational news. 

You can unsubscribe at any time by contacting us at unsubscribe@upcover.org.uk

Signing a petition or completing a questionnaire does not automatically subscribe you to marketing communications unless you explicitly opt in. 

6. Lawful Basis for Processing 

Under UK GDPR, we process information on the basis of: 

• consent, 

• legitimate interests connected to operating and improving UpCover, 

• and legal obligations where applicable. 

Where consent is used, it can be withdrawn at any time. 

7. Storage and Security 

Information is stored using Microsoft 365 business services and related secure systems. 

We take reasonable steps to protect personal information from loss, misuse, unauthorised access, or disclosure. Access is limited to authorised individuals who require it for organisational purposes. 

Information is retained only for as long as reasonably necessary and will then be securely deleted or anonymised. 

8. Educational Materials and Student Work 

UpCover may occasionally receive anonymised examples of student work, lesson materials, or classroom resources for research, evaluation, training, or development purposes. 

Schools, teachers, and contributors are responsible for ensuring that materials shared with UpCover do not contain unnecessary personal information or identifiers relating to pupils. 

Materials should be anonymised before submission. 

UpCover does not intentionally collect personally identifiable pupil information unless appropriate safeguards, permissions, and lawful bases are in place. 

9. Your Rights 

Under UK data protection law, you may have the right to: 

• access your personal information, 

• request correction of inaccurate data, 

• request deletion of your information, 

• object to certain uses of your data, 

• withdraw consent for communications, 

• lodge a complaint with the Information Commissioner’s Office (ICO). 

To exercise these rights, contact: privacy@upcover.org.uk 

10. Intellectual Property 

Unless otherwise stated, content on this website — including text, branding, graphics, and original resources — belongs to UpCover. 

You may: 

• share links to our content, 

• quote short extracts with attribution, 

• use publicly available resources for non-commercial educational purposes unless otherwise stated. 

You may not reproduce substantial parts of the website for commercial purposes without permission. 

11. External Links and Accuracy 

This website may contain links to third-party websites. UpCover is not responsible for their content or privacy practices. 

We aim to keep information accurate and up to date, but content is provided for general information only and should not be treated as professional legal, educational, or policy advice.

11. Children’s Information 

Some research questionnaires or activities may invite responses from school-aged students. Where student participation is included, UpCover aims to minimise the collection of personal data and does not request names, contact details, schools, or other identifying information from children. 

Participants are advised to avoid including identifying or confidential information in free-text responses. 

Any student responses collected for research or evaluation purposes will be analysed anonymously and used only in aggregated or anonymised form. 

12. Changes to This Policy 

We may update these terms and policies from time to time. Updated versions will be published on this page with the revised date. 

13. Contact 

For questions about this policy or how information is handled, please contact: privacy@upcover.org.uk